Job Description

Whova is hiring a full-time HR/ Administrative assistant who will be responsible for new hire onboarding and paperwork, employee benefits, career fair coordination, recruiting, compliance, billing, and other business operations. A bachelor's degree is required ( including 2025 graduates ). It is required to commute to the office in San Diego.

Why Join Whova?

❤️ Make a difference! Our goal is to change lives with our product.

📈 Work on exciting and impactful projects

💼 Fantastic opportunities for career growth and development

🤝 Fun, authentic, and supportive team environment

Whova is a fast-growing company with a top product in our space, supporting events in 100+ countries. Our brand-name customers include US-Bank, Stanford, L’Oreal, Hilton, LEGO, Microsoft, NASA, IKEA, TEDx, etc. We are proud to be recognized as one of the Best Places to Work in San Diego 🏖️ 5 years in a row, and also won the ⏫ Fastest Growing Private Companies award for 3 years. Recently Whova won the Event Technology Awards’ Best Product Team Award 🏆, People’s Choice Award 🏅 and also Best Event APP Award.

** Award-winning workplace: **

What We’re Looking For:

❓ Relentless curiosity

🤗 empathetic and engaging

📅 Strong organizational skills

🎯 Goal-driven mindset

🧩 Excellent problem-solving skills

How You will Make an Impact

🗣️ Assist with routine HR projects such as new hire orientation, compliance, time off request handling, and employee benefits

📊 Develop and improve HR policies throughout the organization and ensure the right execution

🤝 Contribute to recruiting through interview coordination, talent sourcing, career fair preparation and moderation, and improving the overall recruiting process

🎉 Prepare company-wide events and company-provided lunch ordering

🗂️ conduct purchase orders, inventory management, vendor relations, and day-to-day office management tasks

✏️ Assist with the day-to-day business such as invoicing, bookkeeping, billing, reconciliation, etc

😊 Create a positive and collaborative company culture

🛠️ Perform additional administrative duties and assignments that help ensure a smooth and efficient business process

Necessary Skills and Experience

✍️ Organized, detail-oriented, self-disciplined, and self-learning

🧑‍💻 Strong work ethic with high desire to accomplish assigned objectives successfully

🚀 Initiative, proactive, and willing to work hard and take feedback

📚 Positive thinking and growth mindset

🔒 Discreet and professional demeanor; displays sensitivity to confidential matters.

👥 Collaborative, initiative, and proactive rather than passively waiting for work assignment

💬 Business acumen and the ability to professionally interact with people inside and outside the company

🤹‍♂️ Ability to multitask in a fast-paced office environment with well-honed time-management skills

💼 1-2 years of related experience will be a plus.

🎓 Required Education: Bachelor's Degree

What You will Gain

💰 Annual salary ($45K-$46K, based on experiences on human resources, administrative assistance, and/or business operations )

🏖️ Health insurances, HSA, 401(K), paid sick and vacation leave

🍲Two company-provided lunches each week

🏡 Working from home every Friday

🏆 Various experiences in HR, communication, and business operations in a fast-growing software company

📈 Fast-growing career potential

❤️ Fun, upbeat, and collaborative office environment

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