Job Description

Summary / Objective:

Responsible for the accurate and timely performance of day-to-day accounts payable duties.

Perform tasks with minimal supervision in accordance with company policies and procedures, as well as GAAP (Generally Accepted Accounting Principles). Interface with all internal departments, plant facilities, and vendors. Also, responsible for sales tax compliance issues.

Qualifications:

• High School Diploma or Equivalent required.
• 1-2 years of Accounts Payable experience desired.
• SAP experience preferred.

Competencies:

• Display courtesy and politeness
• Strong administrative skills and hands-on style
• Establish a good working relationship with fellow staff members
• Enthusiasm, perseverance, and curiosity are desirable qualities

Physical Demands:

• Demands associated with working in a fast-paced, high-stress environment.

Typical Duties / Responsibilities:

• Monitor email and mail for vendor invoices daily.
• This position will require identifying proper General Ledger account Codes and receiving appropriate approvals prior to voucher entering non-purchase order invoices into the SAP system. This will include freight, insurance, utilities, etc.
• Perform 3-way match utilizing SAP (PO, invoice, and goods receipt documents). Investigate any discrepancies promptly.
• Communicate with vendors regarding account status.
• Ensure invoices contain the correct sales/use tax rates.
• Month-end invoice accrual preparation utilizing Excel.
• Follow up internally on invoice approval status and receipt status as needed.
• Update vendor contact information as needed.
• Retrieve electronic information from vendor portals.
• Ensure all documents are categorized and filed correctly.
• Scan hard-copy invoices into PDF documents.
• Assist with audit requests and ad hoc accounting projects as needed.
• Additional assignments as deemed necessary by management.

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