Job Title: Administrative Assistant
Location: Los Angeles, CA 90033
Duration of Assignment: 2 months with a chance to extend based on LOA return
Work hours: 9:00 am – 5:30 pm / 40 hours per week
Parking: candidates are responsible for paying for parking on their own expenses
The incumbent will:
• Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations.
• Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides.
• Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR.
• Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested.
• Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures.
• Coordinate with key vendors for services and assist in the maintenance and use of office equipment.
• Oversee office operations and assist in purchases to maintain supplies and inventory.
• Research and gather data for departmental reports.
Note to Suppliers
• Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus!
• Must have good typing skills – 40 wpm+
• This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills.
• This Department needs a candidate that can be trained quickly and jump in to support the volume
• There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.
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