Job Description

We have a faced paced public company in San Carlos, CA seeking an Office Coordinator or Admin Assistant to support a wide variety of tasks.

Pay is $25/hr

This is 100% onsite and NOT a remote role.

This role would be 30-60 days in length and ideally someone who can start Dec 1st, 2025!!

POSITION OVERVIEW

The Office Administrative Assistant provides day-to-day support to ensure smooth and efficient office operations. This role handles a wide range of administrative and clerical tasks, including document management, scheduling, data entry, and coordination of office activities. The ideal candidate is organized, detail-oriented, and proactive in supporting teams and maintaining an efficient work environment.

RESPONSIBILITIES

• Perform general administrative tasks such as filing, scanning, copying, and managing correspondence.
• Maintain and organize both physical and digital records to ensure easy access and proper retention.
• Support office operations, including supply inventory, mail handling, and basic logistics coordination.
• Prepare and update documents, reports, and spreadsheets as needed.
• Assist with scheduling meetings, coordinating calendars, and managing conference room logistics.
• Handle data entry and maintain accuracy in internal databases and tracking systems.
• Provide administrative support to various departments as needed.
• Manage confidential information responsibly and follow company policies and procedures.
• Support internal communications and help ensure smooth daily office activities.
• Perform additional duties or special projects as assigned.

REQUIREMENTS

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years of experience in administrative, office, or clerical support roles.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and collaborate effectively in a team environment.
• Comfortable handling multiple priorities in a fast-paced setting
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