Office Coordinator Job at Harvard Resource Solutions LLC, Oakland County, MI

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  • Harvard Resource Solutions LLC
  • Oakland County, MI

Job Description

We were recently engaged in a new search for an Office Administrator on a direct hire basis for our client in Oakland County.

Location: Oakland County

Title: Office Administrator

Working Arrangement: In office

Hours: 8:00am - 5:00pm or 7:00am - 4:00pm

Responsibilities for the Office Administrator

Key Responsibilities

  • Track and maintain subcontractor insurance certificates, ensuring compliance before payment release.
  • Manage the circulation, filing, and organization of documents across internal departments.
  • Oversee office filing systems and handle incoming/outgoing mail.
  • Submit Notices of Commencement and prepare permit applications (building, gas, electric), including coordinating drawings.
  • Reconcile company credit card statements and match receipts.
  • Maintain office and kitchen supply inventory; manage printer/plotter/scanner supplies.
  • Answer phones, schedule weekly meetings, and provide general administrative support.
  • Prepare subcontractor waivers for construction draws and distribute documents for bidding.
  • Conduct research using city assessor and building department resources.
  • Draft letters, memos, and other correspondence as needed.

Qualifications

  • Construction industry experience strongly preferred.
  • Ability to read and interpret documents with intermediate proficiency.
  • Strong basic math, critical thinking skills.
  • Proficiency in MS Office, PDF

  • Education:
  • High school diploma + 5+ years construction experience.

Job Tags

For subcontractor, Work at office,

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