Job Description

Prestigious commercial real estate firm is seeking an Office Administrator. Firm offers an incredible employee focused and collaborate culture with strong growth potential opportunities.

Responsibilities

• Provide an extraordinary and welcoming experience for guests and team members while following all building security procedures.
• Assist with scheduling and preparing meeting and conference rooms. Coordinate setup of conference/meetings rooms including, food orders, IT support and package deliveries.
• Answer the main line phone promptly and professionally, and transfer calls to appropriate team members.
• Keep current information on all regional projects and area offices; update and distribute as necessary to be able to track projects and direct incoming calls properly.
• Communicate with vendors and handle maintenance and problems with office equipment and furniture.
• Provide travel assistance including arrangement of cabs/Ubers and communicate arrival of guests and clients with on-site staff.
• Compose, balance, code and submit expense reports for producers in a timely manner, as requested.
• Order stationery supplies, office supplies, and ensure that supplies remain fully stocked and available.
• Prepare, code and submit commission recaps and invoices as requested by the producers.
• Sort and distribute daily correspondence using interoffice mail, scans, delivery services, overnight services, and mail systems.
• Meter mail and ensure outgoing mail is at mail drop box each afternoon prior to pick up.
• Coordinate office luncheons/happy hours and birthday celebrations and manages the social spending budget.
• Participate in the Building Emergency Action Team.
• Understand and adhere to all safety and security protocols.
• Perform general administrative support as necessary.

Requirements

• At least 1-2 years’ experience handling clerical and administrative duties (real estate experience is a plus).
• College degree preferred

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