Job Description

Our client, a global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in NYC. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm.

RESPONSIBILITIES

• Manage busy professional and personal calendar for very busy Partner

• Coordinate all travel planning for business and personal trips

• Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters.

• Monitor closely partner’s email for meetings to schedule and events to calendar.

• Be an energetic and proactive problem solver.

• Be promptly responsive to calls, emails, and texts from partner

• Prepare and finalize engagement letters for clients.

• Run conflict checks of potential new clients.

• Review and edit presentations to prospective clients.

• Ensure timely submission of expenses for reimbursement of business trips.

• Ensure Partner is always prepped for meetings

• Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed

• Draft correspondence, coordinate with members of Partner’s division, manage internal and external communications for the partner

• Ensure timely tracking of attorney time and timely recording in law firm time system.

• Build credibility, establish rapport and maintain communication with all clients and internal employees

• Help with light event planning - firmwide and personal

• Ensure continued legal education is reported and logged with various bars and professional organizations.

• Assist with coordinating Partner’s speaking engagements, business development, and various civic and philanthropic activities.

• Assist with ad hoc projects as needed

• Run errands, including personal errands, as needed

REQUIREMENTS

• 10+ years of Executive/ Personal Assistant experience supporting a senior level executive

• Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented

• Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment

• Outstanding written and oral communication skills

• Proficient in Microsoft Office

• Extremely discreet

• Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards.

SALARY

$140-170K + paid OT + bonus

HOURS

9:30am-6:30pm with flexibility to be reachable after hours & weekends as needed

*This person will be 3x a week in office (can be based out of the firm's DC, NYC or Boston offices)

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