Job Description

Our design firm client is seeking a part-time executive administrative assistant to fill in during a maternity leave absence. The executive assistant will support the design director and CEO to support a range of administrative tasks.

This is a part-time opportunity (20-25 hours per week). This is a month-long contract with the potential to extend. Candidates must be able to go into the D.C. office occasionally.

Responsibilities

• Reach out to clients, vendors, and other external parties on behalf of the executives
• Monitor and manage both personal and professional email inboxes, flagging high-priority messages and ensuring timely responses
• Schedule and manage personal and business appointments
• Input and organize information on prospective clients for easy reference and follow-up
• Assist with family-related needs, including school calendaring, birthday party planning, and online/personal shopping
• Plan and book all aspects of travel, including flights, accommodations, restaurant reservations, and ground transportation
• Purchase, package, and send gifts to clients, vendors, and collaborators
• Vet photographers, coordinate photoshoots, and assemble portfolios and visual materials
• Oversee general office upkeep, such as watering plants, managing food and supply subscriptions, and ensuring a welcoming workspace

Requirements

• Proficient in using Calendly, Slack, and G-Suite
• A few years of experience in a similar role

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