Job Description

We are in search of a highly experienced Procurement Specialist to support a high-profile federal judicial organization with nationwide responsibilities. This office manages complex and sensitive procurement actions that directly influence federal operations across the country.

• Due to increased workload and reduced internal contracting capacity, the procurement division is experiencing a significant backlog of contract renewals, purchase orders, and critical acquisition tasks. We are seeking a professional who can step in immediately, stabilize operations, improve workflow efficiency, and ensure ongoing compliance across all procurement activities.

• This is an excellent opportunity for a seasoned federal contracting professional who thrives in a high-impact, mission-driven environment and enjoys solving complex procurement challenges.

• Location: Washington, DC (Onsite Only)
• Schedule: Full-Time, Monday–Friday
• Work Hours: 8:00 AM – 5:00 PM (No remote work permitted)

• Key Responsibilities
• Procurement & Contract Management
• Serve as a Contracting Officer responsible for purchasing supplies, equipment, services, and consumables.
• Process purchase orders using a federal financial management system.
• Manage contracts throughout their lifecycle: initiation, award, performance, modifications, and closeout.
• Review contract documents prior to execution, providing recommendations or required revisions.
• Prepare and post RFQs, RFPs, and RFIs in accordance with federal procurement procedures.
• Verify funding authorization and availability before processing purchase requests.
• Compliance, Controls & Policy Adherence
• Ensure compliance with federal procurement regulations, internal controls, and appropriations law.
• Maintain separation of duties and strict audit and record retention standards.
• Support internal and external audits by compiling documentation and responding to inquiries.
• Uphold confidentiality and security requirements for sensitive procurement information.
• Tracking, Reporting & Documentation
• Develop and maintain tracking systems for obligations, commitments, deobligations, and expenditures.
• Track subscription renewals, cancellations, and transfers.
• Prepare procurement activity reports for leadership review.
• Maintain complete and accurate procurement documentation and reconcile related financial accounts.
• Document receipt of goods/services and coordinate tagging, inventory, and property management.

Vendor & Stakeholder Coordination

• Research and evaluate vendors based on price, quality, reliability, and compliance.
• Maintain vendor source lists and coordinate with suppliers regarding delivery timelines.
• Resolve order delays and support contract administration activities.
• Clarify requirements and address vendor performance issues.
• Negotiate pricing and terms for goods and contracted services.
• Travel & Administrative Support
• Review and process travel authorizations and obligate travel funds.
• Respond to procurement inbox inquiries within two business days and track all action items to completion.
• Provide weekly written summaries of completed tasks, including any barriers affecting progress.

• Required Qualifications
• Minimum five (5) years of progressively responsible federal contracting experience .
• Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting, or related field.
• High school diploma or GED required.
• Demonstrated knowledge of:
• Federal procurement regulations
• Appropriations law
• Federal or judicial procurement frameworks
• Experience processing purchase orders and managing procurement in a federal setting.
• Proficiency with federal financial management systems and Microsoft Office.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment with minimal supervision.
• Must be a U.S. citizen to meet federal background investigation and suitability requirements.
• Ability to pass a federal background check and fingerprinting process.
• Choose 1st Choice — we care about our people, offer great benefits, and create real opportunities to grow. With 20+ years of nationwide staffing success, we're here to help you thrive. We’re an equal opportunity employer and welcome all qualified applicants.

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