Job Description

Payroll & HR Administrator

Location: Chicago, IL

We’re looking for a detail-oriented Payroll & HR Administrator to support our team at First Industrial. In this role, you’ll manage payroll for our multi-state workforce, ensure compliance with federal and state regulations, and provide day-to-day HR administrative support.

What You’ll Do

PAYROLL

• Process payroll accurately and on time for all employees.
• Maintain payroll records, ensure proper deductions, and prepare payroll journal entries.
• Provide employees with clear, timely answers to payroll and benefits questions.
• Support benefit enrollment, personnel recordkeeping, and HR administrative tasks.
• Assist with recruitment coordination and job postings.
• Prepare payroll reports, reconciliations, and support audits.
• Review and process HR invoices and vendor bills.

BOOKKEEPING

• Process invoices.
• Journal entries for payroll, vacation accruals, bonus accruals and benefits.
• Month & quarter end close

What We’re Looking For

• 1–2 years of payroll/HR administration experience, plus an associate’s degree (or equivalent).
• 1-3 years of basic accounting experience.
• Strong computer skills; experience with Excel, ADP Workforce Now, ADP Reporting, and JD Edwards a plus.
• Excellent communication, accuracy, and organizational skills.
• Ability to manage multiple projects independently while working collaboratively with the team.

Why Join Us?

You’ll play a key role in ensuring smooth payroll and HR operations, gain exposure to a wide range of HR functions, and work with colleagues across the organization.

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