Job Description

Administrative Assistant (TS Clearance Required)

Location: Suffolk, VA

Type: Full-Time, On-Site

Rate: $31.41/hour

Start Date: Immediate

Benefits: 401(k), PTO, Sick Leave, Medical, Dental, Vision, Military Leave

About Essnova:

Essnova Solutions is one of the fastest-growing federal contractors in the U.S., supporting over 40 federal agencies with specialized talent and innovative services. Our culture values integrity, adaptability, and operational excellence in high-paced environments.

Position Summary:

We are seeking a highly organized Administrative Assistant to support a fast-paced federal program in Suffolk, VA. This role requires top-level administrative skills, strong attention to detail, and the ability to manage competing priorities.

Key Responsibilities:

• Prepare, manage, and update various reports and documents
• Track and maintain spreadsheets and reporting tools
• Coordinate and manage executive-level travel arrangements via DTS (Defense Travel System)
• Attend meetings; take notes, prepare agendas, and document minutes
• Handle a high volume of administrative tasks with speed and accuracy

Minimum Requirements:

• High school diploma or equivalent
• At least 4 years of administrative or related experience
• Active Top Secret (TS) security clearance
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to train or supervise junior administrative staff

Preferred Qualifications:

• Associate’s degree
• Strong editing, grammar, and formatting skills
• Excellent communication, prioritization, and organizational skills
• Ability to manage multiple concurrent tasks under tight deadlines
• Willingness to work beyond standard hours if needed

Application Requirements:

• Three to five professional references
• Complete 10-year work history

Essnova Solutions, Inc. is an Equal Opportunity Employer and participates in E-Verify. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

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