Job Description

Administrative Assistant - Full-Time

Are you a proactive, people-oriented professional with a passion for organization and a drive to make things happen? We’re looking for a Full-Time Administrative Assistant who thrives in a fast-paced environment and loves supporting a dynamic team. In this vital role, you’ll be the go-to person for a wide range of administrative tasks that keep our operations running smoothly every day.

This is more than just an admin job—it’s a chance to be a key part of a collaborative, customer-focused team that works with internal departments, tenants, vendors, and clients. If you bring a can-do attitude, strong communication skills, and a knack for problem-solving, we’d love to meet you!

What You'll Do:

• Serve as a central point of contact for all administrative needs across the region.
• Manage virtual mail and supply orders, coordinate delivery and distribution.
• Provide exceptional customer service to internal and external stakeholders.
• Maintain organization and cleanliness of office spaces.
• Assist with creating reports, presentations, and project support for leasing and property management teams.
• Compile and maintain informational binders, documentation, and reports.
• Enter invoices into Payscan/Yardi systems.
• Assisting in the move-in/move-out process
• Tracking of work orders.
• Maintaining and tracking certificates of insurance from tenants and vendors.
• Assisting the Sr. PM on all other property administrative-related tasks.
• Coordinate travel arrangements and support ad hoc tasks and projects as needed.

What You Bring:

• Strong organizational skills with exceptional attention to detail.
• Excellent judgment and a resourceful, solution-oriented mindset.
• Proven ability to meet tight deadlines and manage multiple priorities.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with Concur, Payscan, and Yardi preferred.
• Outstanding verbal and written communication skills.
• A dependable, motivated, and positive attitude.
• Associate’s degree required; Bachelor’s degree preferred.

Why Join Us?

This role offers the opportunity to play a key part in a company that values teamwork, trust, and initiative. You’ll gain broad exposure to multiple departments and make a real impact from day one.

Take the next step in your career— apply today and become part of a team where your talents are appreciated and your growth is encouraged !

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