Administrative Assistant Job at The Larko Group, Oak Brook, IL

cVJqTEMxMUlOaGtDdzdVbVU2MHlIRC9ScFE9PQ==
  • The Larko Group
  • Oak Brook, IL

Job Description

We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth.

The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity.

Responsibilities

  • Provide day-to-day support to the Property Manager as needed.
  • Maintain and track Tenant and Vendor Insurance Certificates.
  • Communicate with contractors, vendors, and on-site teams to support ongoing property operations.
  • Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs.
  • Support monthly and quarterly reporting requirements.
  • Set up new vendors and ensure proper documentation is collected.
  • Conduct occasional on-site property visits within the Chicago metro area.
  • Assist with special projects, certified mail-outs, and other written correspondence.
  • Manage and draft tenant correspondence; communicate with on-site security teams as needed.
  • Support Accounts Receivable, including rent collections and tenant communications.
  • Track and record tenant sales monthly.
  • Maintain organized electronic filing systems and track utilities across properties.
  • Update and manage internal spreadsheets and operational logs.

Ideal Experience

  • 2–3 years of relevant experience, with commercial real estate experience required.
  • Experience working in Accounts Receivable or handling payments within a real estate environment.
  • Confident, professional communication style, capable of handling challenging interactions.
  • Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure.
  • Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel).
  • Strong organizational skills, attention to detail, and the ability to juggle multiple priorities.
  • A desire to learn, grow, and advance within the company.

#117938

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Job Tags

Temporary work, For contractors, Work at office,

Similar Jobs

The Revolution Companies

Marketing Coordinator (Part-Time or Full-Time / Hybrid) Job at The Revolution Companies

 ...The Revolution Companies is hiring a Marketing Coordinator to support our local operations...  ...to structure the position as part-time or full-time based on experience, availability...  ...Apply and uphold brand standards across all digital and in-store marketing materials.... 

Alameda County Health

Community Outreach Worker I Job at Alameda County Health

PLEASE READ THIS JOB ANNOUCEMENT IN ITS ENTIRETY . An Alameda County Job Application is required to be considered for ALL County recruitments. Alameda County Public Health Department, Community Health Service Division, is recruiting for a *temporary: COMMUNITY...

DataX Connect

MEP Project Manager Job at DataX Connect

 ...relevant field, plus a minimum of 10 years related industry experience; or equivalent education and experience. Proficient in essential...  ...to evaluate progress and quality, with potential temporary relocation during peak MEP delivery phases. Review shop drawings and... 

NoeCee Global, Inc

Entry Level Marketing Job at NoeCee Global, Inc

 ...NoeCee Global Inc. is growing, and were looking for motivated individuals to join our marketing and sales team! If youre an energetic, goal-driven person looking to develop professionally and grow into leadership, this is the opportunity for you. As a Marketing and... 

Diamond Ridge Construction

CNC Machinist - CB Job at Diamond Ridge Construction

 ...We are looking for operators for both CNC lathes and CNC vertical mills . We are looking for someone who is familiar with CNC machines but also someone who wants to continue to grow and learn. We are a growing company that continues to generate new opportunities for...