Job Description

Administrative Assistant

Job Title: Administrative Assistant

Job Type: Full Time, Permanent

Hours: 40 hours per week

Experience: Minimum 3 years

Location: Northern Virginia, On-Site

Position Summary: The Administrative Assistant will handle day-to-day clerical tasks as well as receptionist duties and administrative support for the development, construction and engineering teams. They will provide general support to various managers and employees, assist in office management and general administrative activities, including meeting minutes, couriering, preparing reports, etc. Ultimately, they will ensure the efficient and smooth day-to-day operation of the office.

Responsibilities:

· Managing schedules, coordinating meetings, and setting up appointments to keep workflows organized and

meet deadlines.

· Handling phone calls, emails, and other correspondence while prioritizing urgent matters and maintaining professional communication.

· Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval.

· Support with preparing reports, presentations, and spreadsheets by compiling data and formatting information in a clear, professional manner.

· Ordering office supplies, managing inventory levels, and coordinating equipment maintenance to ensure a well-stocked and efficient workspace.

· Liaising with clients, vendors, and internal staff to relay information, schedule appointments, and support business operations.

· Assisting with data entry, bookkeeping, and expense tracking by accurately recording financial transactions and reconciling reports.

· Ensuring confidentiality and accuracy when handling sensitive information, company records, and financial documents.

Qualifications:

· Minimum of 3 years of experience in administrative assistance, reception, or executive assistance.

· Effective written and oral communication skills.

· Proficient in Microsoft Office products including Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.

· Strong planning and organizational skills.

· Ability to act with integrity, professionalism, and confidentiality.

Education: Diploma or Associates Degree in business administration or office administration or a similar field.

Benefits:

· Extended healthcare and dental plan (premiums paid by Company)

· Unlimited Paid Time Off (per Company Policy)

· Health & Wellness benefit ($750 annually)

· Corporate Donation match ($500 annually)

· Two paid days off for volunteering (annually)

· Life Insurance

Salary: $40-$45k annually.

Equipment:

· Company provided laptop and associated equipment.

· Company provided cell phone and associated equipment.

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