Job Description

About the Firm

Devino CPA is a growing accounting firm based in Clifton Park, NY. We specialize in providing tax and accounting services to individuals and businesses across the Capital Region and throughout New York State.

Currently operating as a modern solo practice, Devino CPA is built on a foundation of technical expertise, current systems and technology, as well as a commitment to providing exceptional service.

To learn more, please visit devinocpa.com.

About the Role

We are currently seeking an Administrative Assistant to join our team. This is a part-time position requiring approximately 20-30 hours per week, with some flexibility in scheduling.

This is an in-office role based in Clifton Park, NY. A hybrid schedule may be considered over time, once processes and workflows are well established and we’re confident in our collaboration.

This position is essential to the smooth operation of our firm. The Administrative Assistant supports daily operations, enhances internal efficiency, and helps deliver a high-quality client experience. You’ll work closely with the firm’s owner and gain exposure to many aspects of how the business runs.

This opportunity is well suited for someone who enjoys learning, is interested in supporting the local small business community, and is open to growing professionally with the firm as it expands.

Key Responsibilities

• Manage inbound communications, including answering phones and responding to client emails.
• Respond to new client inquiries.
• Coordinate scheduling and manage calendars.
• Handle routine client requests and follow-ups.
• Maintain and update the firm’s client database.
• Request and track client documents.
• Assist with data entry and light bookkeeping tasks.
• Help draft proposals and engagement letters.
• Support the onboarding process for new clients.
• Deliver a high standard of client service in every interaction.
• Assist with internal projects and general administrative duties.

Qualifications & Skills

• Associate’s degree preferred, but not required.
• Proficiency in Microsoft Office and Google Workspace.
• Familiarity with file-sharing and e-signature platforms (e.g. ShareFile, Dropbox, Docusign).
• Strong organizational skills and attention to detail.
• Clear and professional written and verbal communication.
• Positive and friendly demeanor with strong interpersonal skills.
• Experience with cloud-based accounting or CRM software is a plus.

What We Offer

• Competitive compensation.
• Flexible, part-time schedule.
• An excellent learning opportunity to build skills in operations and client service.
• Opportunity to grow with the firm as new roles and responsibilities develop.
• Environment where your ideas and input will be valued.
• Exposure to modern, cloud-based tools and systems.

How to Apply

Thank you for your interest in Devino CPA. We encourage all qualified candidates who are interested in this opportunity to apply directly through LinkedIn. Please attach your resume so we can better understand your background and experience.

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