Job Description

Job Title: Admin Assistant II

Duration: 6 - 12 months.

Location: Parsippany, NJ

Travel requirements: Some business travel might be required

Job Description:

• This position is responsible for all administrative support to the assigned departments.
• General administrative support for assigned Vice President(s) and their direct reports, including scheduling meetings and appointments, general data entry, information updates, reporting requirements, preparation of routine correspondence, and copying and distribution of documents
• Travel coordination (flights/hotels/transportation), expense reporting, and American Express card reconciliation
• Support coordination of meetings with internal and external business partners
• Support the expense process in SAP, along with purchase requisition and invoicing
• Manage Purchase Orders, including creating and tracking spend
• Support the general administrative duties in the Parsippany office, along with other administrative assistants, including managing conference room scheduling, ordering materials and office supplies, and office visitors

Core essential skills:

1) Expert skills in Excel and PowerPoint

2) Travel Planning skills - Ability to navigate various apps, such as SAP Concur for travel

Skills/Knowledge/Abilities:

• Advanced skill level in MS Office, including proficiency in Word, PowerPoint, Excel, and Outlook
• Basic knowledge of teleconference and videoconference services

Your experience and qualifications:

• Any equivalent combination of education, training, and/or experience that fulfills the requirements of the position will be considered.

Education/Certification/Experience:

• Bachelor’s Degree or commensurate experience
• Minimum 5 years’ experience in an administrative support role for senior executives

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