Job Description

Do you have experience managing and motivating a team? Have you managed payables or related functions in an accounting cycle? Does being part of a growing company that you can impact operationally interest you? Are you process minded, interested in learning new technology platforms, and excited about managing projects?

If so, please read the job description below and consider applying to join our team!

Key Activities

• Manage the Payables and Administrative Support teams inside Abacus Advisors. This team is responsible for paying customer firm’s payables (“Bill Pay”) and coordinating customer disbursements related to lawsuit settlements (“Settlement Support”) in addition to a variety of Administrative Support functions designed to make internal bookkeeping processes run more efficiently
• Assist teams by allocating/managing tasks and jumping in to fill gaps on high volume days
• Administration of Abacus’ on-line Bill Pay platform (Bill.com) which includes new client onboarding, former client offboarding, troubleshooting/issue resolution, user training and user access (firm and client)

Other Responsibilities

Expensify

• If Abacus proceeds to offer Expensify to clients, this role will own the implementation of the system.

Operational Roles

• Computer liaison and other related duties.
• SOP documentation

Office Manager

• Manager office and kitchen supplies
• Manage outside vendors (office cleaning)

Key Performance Areas

• Administrative management of PTO, staffing levels/coverage, performance reviews, hiring, and terminations for the Payables and Administrative Support team
• Work with Accounting Manager to coordinate and assign customer and administrative project work
• Plan, implement, and manage monthly client bank statement downloading project where the team retrieves over 1,200 bank and credit card statements
• Maintain Standard Operating Procedures for the Payables and Administrative Support team
• Provide guidance and expertise for all Bill Pay, Settlement Support, and Administrative Support functions. This includes assisting to resolve capacity issues on high volume days
• Performing system training and new client on boarding support for Bill.com.Training is provided to both new Abacus employees and employees of clients as part of their onboarding process and ongoing support
• Management of the overall Bill.com portal which includes setting up new clients, decommissioning clients who cancel their service, ensuring open items are addressed in a timely manner, and coordinating payment of Abacus’ bills
• Manage/control check stock for Settlement Support clients
• Planning and management of Abacus’ annual 1099 production and research project. This project generates a material amount of revenue each year and impacts almost every client on the platform. Management of this project includes:
• Setting and communicating timelines with clients and internal stakeholders
• Managing internal staff that are focused on researching and sourcing missing taxpayer information

Compensation & Benefits

• Full time
• Competitive pay
• Paid Time Off
• Company-paid holidays
• Group medical, dental and vision insurance
• Participate in 401(k) with company match

Abacus Advisors, LLC provides outsourced bookkeeping, payroll and HR Administrative services to law firms. Our offices are in Alpharetta, GA.

Job Tags

Similar Jobs